Expense Tracking Without the Paperwork
Receipt scanning, approval workflows, and policy enforcement — streamline expense management from submission to reimbursement.
Use Case: Expense Tracking
Problem
Employees hate filling out expense reports, managers waste time reviewing them, and finance teams struggle to enforce spending policies and reconcile data with accounting.
Solution
A custom expense tracking system lets employees snap receipt photos, auto-extracts data with OCR, enforces spending policies in real time, routes approvals, and syncs reimbursements with payroll and accounting.
Key Features
- Receipt Scanning: Mobile receipt capture with OCR extraction of vendor, amount, date, and category for automatic expense entry.
- Approval Workflows: Multi-level approval chains with spending thresholds, delegation rules, and mobile approval capability.
- Policy Enforcement: Real-time policy checks for spending limits, category restrictions, and required documentation before submission.
Estimated Scope
Hours: 250–450 | Cost: $500–$2,250 | Timeline: 5–9 weeks
Frequently Asked Questions
- Can it integrate with corporate credit cards?
- Yes. We integrate with card providers and aggregators to auto-import transactions, match them with receipts, and flag missing documentation.
- Does it support multi-currency expenses?
- Yes. Automatic exchange rate lookup at transaction date with configurable base currency and multi-currency reporting.
- Can it sync with our payroll system?
- Yes. Approved reimbursements sync to payroll systems like ADP, Gusto, or custom payroll with batch processing and audit trails.