Document Management Beyond File Storage
Version control, granular permissions, full-text search, and compliance-ready audit trails — documents organized and accessible.
Use Case: Document Management System
Problem
Businesses storing documents across shared drives, email attachments, and cloud folders lose time searching for files, risk version conflicts, and cannot enforce access controls or meet compliance audit requirements.
Solution
A custom document management system provides centralized storage, version control, granular access permissions, OCR-powered full-text search, approval workflows, and compliance audit trails — tailored to your document types and regulatory needs.
Key Features
- Version Control & History: Automatic versioning with diff views, rollback capability, check-in/check-out locking, and change attribution.
- Granular Access Control: Folder and document-level permissions with role-based access, external sharing links with expiration, and watermarking.
- OCR-Powered Search: Full-text search across PDFs, images, and scanned documents using OCR with metadata filtering and saved search queries.
Estimated Scope
Hours: 300–550 | Cost: $600–$2,750 | Timeline: 6–11 weeks
Frequently Asked Questions
- Can it search inside scanned PDFs and images?
- Yes. OCR processing extracts text from scanned documents and images, making them fully searchable alongside native digital documents.
- Does it support approval workflows?
- Yes. We build configurable approval chains with sequential or parallel reviewers, e-signature integration, and deadline tracking.
- How much storage is supported?
- Storage is cloud-based using AWS S3 or similar services, so it scales from gigabytes to petabytes with pay-as-you-go pricing.